Royal Ulster Yacht Club Club Rules

NAME AND FLAGS

1. The Club, which was established in the year 1866 and under authority granted by Queen Victoria on 20th August, 1869, shall be called "Royal Ulster Yacht Club" and its Flags, as authorised by Sealed Warrant of the Admiralty dated 19th February, 1870, shall be the Blue Ensign of Her Majesty's Fleet and a Blue Burgee with the distinctive marks of the Club thereon - namely, the Red Hand of Ulster on a White Shield, surmounted by a Royal Crown, and as depicted on the frontispiece of these Rules.

OBJECT AND STATION

2. The object of the Club shall be the encouragement of yachting. The Club shall not be conducted for profit. Any surplus of income over expenditure in any year shall be applied for the benefit of its Members and Associates.  The station shall be at Bangor, County Down.

MEMBERSHIP

3. The Club shall consist of the following Categories of Members:  Inport, Honorary, Senior, and Life, and the following Categories of Associates: Inport, Senior, Life, Outport, Temporary, Intermediate and Junior. In these Rules, unless the context otherwise requires and except in such as to provide for payment of subscriptions, the term “Member” shall include Inport, Honorary, Senior, and Life Members, and the term “Associate” shall include Inport, Senior, Life, Outport, Temporary, Intermediate and Junior Associates.

Family Membership

Where both parents are paying the appropriate Inport or Associate Subscription, their children under the age of 18 may become Junior Associates without payment of subscription until 1 January following their eighteenth birthday.

INPORT MEMBERS

4. Inport Members shall be Ladies or Gentlemen of the age of 21 years and upwards, who shall be elected as such, or transferred from the Intermediate Associates Category, or transferred under the provisions of Rule 15.

HONORARY MEMBERS

5. Honorary Members shall be Inport Members or persons who have rendered special services to the Club or to yachting in general, or who for other exceptional reasons are recommended by the General Committee and are elected as such at an Annual General Meeting of the Club, either for Life or such other period as the General Meeting may decide. The privileges of membership shall not be available until the expiration of at least two days after the date of election.

SENIOR MEMBERS

6. Senior Members shall be Inport Members, or Inport Associates who have attained the age of 65 years and who:

(a) subsequent to January 1 2001, have been continuously Inport Members or Inport Associates of the Club for the previous twenty years, or
(b) prior to January 1 2001, had already become Senior Members with over ten years of previous continuous membership.

Senior Associates shall be eligible to transfer to this Category under the provisions of Rule 15.

(Interpretation applied to 6(a) and 6(b) – January 2010 – See Notes and Revisions on Page 14)

LIFE MEMBERS

7. Life Members shall be those Members of at least five years’ standing who shall be elected as such by the General Committee.

INPORT ASSOCIATES

(Interpretation applied to 8(b) - October 2003 – See Notes and Revisions on Page 14)

8. InportAssociates shall be:

(a) Spouses, or de facto Partners of Inport, Honorary, Senior and Life Members.

(b) Widows, widowers, or de facto Partners of deceased Inport, Honorary, Senior and Life Members who have not subsequently remarried or have not entered into another de facto Partnership.

(c) Widowed parents or parents-in-law, not subsequently remarried and over 65 years of age, of Inport, Honorary, Senior and Life Members.

(d) Ladies who do not qualify for Associateship under categories (a), (b) or (c) above and who, at 1 January 2001, were Lady Associates under that closed Category.

(e) Persons who have transferred under the provisions of Rule 15.

Inport Associates in the categories (a) and (c) above shall cease to be Inport Associates if the Member to whom they are related ceases, otherwise than by death, to be a Member, and in Category (a), Inport Associates shall cease to be Inport Associates if they cease to be related by marriage to or cease to be in a de facto Partnership with a Member.

Inport Associates whose Associateship is required to be terminated under this provision may apply to the General Committee in writing requesting transfer to another appropriate Category of Membership.

De facto Partner:

A person is the de facto Partner of another person (whether of the same sex or a different sex) if all of the following criteria apply:

  • They have a mutual commitment to a shared life to the exclusion of all others
  • The relationship between them is genuine and continuing
  • They live together or do not live separately and apart on a permanent basis
  • They are not related by family

SENIOR ASSOCIATES

9. Senior Associates shall be Ladies who up until 1 January 2001 were Senior Lady Associates. They shall be entitled to continue to pay at the rate defined in Schedule Five until such time as they change to another current Category within the criteria provided within these Rules.

LIFE ASSOCIATES

10. Life Associates shall be Ladies who, at 1 January 2001, were Life Associates under that now closed Category. They shall continue to be entitled to a NIL subscription level for Life.

OUTPORT ASSOCIATES

11 (A) Outport Associates shall be:

  1. Ladies or Gentlemen who are domiciled outside Northern Ireland and who shall be elected as such, or
  2. Members or Associates who cease to be domiciled in Northern Ireland and who apply to General Committee to become Outport Associates and are accepted as such by General Committee, or
  3. Persons who, whilst remaining domiciled within Northern Ireland, have special circumstances (for example, undertaking a sabbatical) giving rise to an expectation that they shall reside within Northern Ireland for less than 45 days within a given membership year, and who apply to General Committee to become Outport Associates and are accepted as such by General Committee, or
  4. Persons who have transferred under the provisions of Rule 15.

11 (B) Outport Associates shall be responsible for advising General Committee should they no longer meet the eligibility of Outport Associateship so that an appropriate category transfer may be arranged in accordance with the provisions of Rule 15.

11 (C) For the purposes of interpreting Rule 11

  1. the word “domiciled” shall mean the country where the Member or Associate retains his or her permanent legal residence. An obligation shall be placed upon the Member or Associate to prove they are or they intend to become domiciled outside Northern Ireland, and General Committee shall have complete discretion to interpret the country of domicile which is deemed applicable for the application of Rule11.
  2. General Committee shall have complete discretion to consider the relevance of “special circumstances|” as referred to in 11(3) above.

TEMPORARY ASSOCIATES

12. Temporary Associates shall be:

(a) Any Resident Magistrate for the District which includes Bangor who may be elected for any period not exceeding their term of office.

(b) The Chief Officer of the RUC for Bangor who may be elected for any period not exceeding their term of office.

(c) Any commissioned Officer of Her Majesty's Forces stationed, but not ordinarily resident in Northern Ireland, who may be elected for the time for which they are stationed in Northern Ireland.

(d) Members of any Officers' Mess of Her Majesty's Forces which shall be elected, en bloc as such, for any period not exceeding the period during which the Mess is stationed in Northern Ireland.

(e) Members of any recognised yacht club, or owners of yachts visiting Bangor, and their friends on board, who may be invited to become Temporary Associates for the duration of their visit to Bangor.  The General Committee shall have the power to authorise the Honorary Secretary or any Officer to issue such invitationson a bona fide basis.

(f) Any non-member attending a recognised Club training course.  (Access restricted to the course dates and times).

(g) Members of the RYA Northern Ireland Youth Squad and/or those persons who are receiving financial support from Sport Northern Ireland Athlete Support Programme in connection with sailing.

The General Committee shall determine the period for which any Temporary Associate (including any persons invited by the Honorary Secretary or an Officer) shall remain so, fix the amount of subscription (if any) to be paid, and shall have the power at all times to cancel or curtail the rights of Temporary Associates.  The General Committee shall have the power to agree reciprocal arrangements with any other recognised yacht club.  Such clubs shall be listed in Schedule One.

INTERMEDIATE ASSOCIATES

13. Intermediate Associates shall be persons over the age of 23 years and under the age of 28 who shall be elected as such or transferred from the Junior Associates Category, or who have transferred under the provisions of Rule 15.

JUNIOR ASSOCIATES

14. Junior Associates shall be persons under the age of 23 years who shall be elected as such, or who have transferred under the provisions of Rule 15.  Junior Associates under the age of 18 years are not permitted in the Back Bar.

Junior Associates under the age of 10 years may not remain on any part of the Club premises after 8.00 p.m.

Junior Associates under the age of 18 years using the Main Bar or the Strangers’ Room must:

  • Be in the company of a Member or Associate over the age of 18 years.
  • Be seated at a table away from the Bar.
  • Leave the Club premises by 9.00 p.m.

Junior Associates using the Dining-Room, or attending a Club social function, or on the occasion of evening races if a member of a crew, and in the company of a Member or Associate over 18 years may remain on the premises until 11.00 p.m.

The Club has adopted and is committed to observing the Child Protection Policy set out in Schedule Three to these rules and at all times Members and Associates in contact and working with young people in the Club shall observe the Code of Conduct set out in Schedule Four to these Rules.

Category Transfers

15. Any Member or Associate who, by reason of age, length of continuous membership, change of marital status, change of family relationship, or change of place of domicile is required by the provisions of these Rules to change to a different Category of membership, or who, because of personal preference is able to satisfy the criteria within these Rules to seek a voluntary change to a different Category, and obtains the appropriate approval from the General Committee, may be transferred to the new Category with effect from the next 1 January following their eligibility or approval to qualify for such new status.

Applications seeking approval for change from any Associate Category to Inport Member shall be submitted prior to the November meeting of the General Committee and shall be on a form which shall be placed on the notice-board along with other applications for membership.

Rights and Restrictions

16. Only Inport, Senior and Life Members, and Honorary Members who were members immediately before their election as Honorary members shall be qualified to be elected as Officers or members of the General Committee, or have the right to attend or vote at Annual or Special General Meetings, or to propose or second candidates for membership or for Office, or to claim any share in the property of the Club in the event of its dissolution.

Inport Associates, Senior Associates, Life Associates, Outport Associates, Temporary Associates, Intermediate Associates and Junior Associates shall be subject to such restrictions in their use of the facilities of the Club as shall, from time to time, be laid down in the Club’s By-Laws.

The total number of persons elected as Associates of the Club shall not at any time exceed three times the number of persons then being Members of the Club.

The Secretary of State for Defence has issued a Warrant to the Club which allows it to issue Permits to Members and Associates who are boat owners and who wish to exercise the right to fly the Blue Ensign defaced with the approved Club Crest.  The issue of a Permit by the Club Office on behalf of the Flag Officers and General Committee is subject to the Regulations laid down by the Admiralty.  The Ensign may not be worn unless the Owner of the yacht is on board or in effective control of the boat when she is in a marina or a harbour or at anchor near to the shore.  The Permit must always be on board whenever a defaced Blue Ensign is worn.  Ensigns must always be to a design approved by the Club.  When there is a change of ownership or the Owner ceases to be a Member or Associate of the Club, the Permit must at once be surrendered to the Secretary of the Club who shall cancel it forthwith.

LIMITATION ON NUMBERS OF MEMBERS AND ASSOCIATES

17. The General Committee may from time to time restrict, close or suspend election to or fix the maximum number of persons in any Category of Members or Associates.

ELECTION

18. Every candidate nominated for admission as a Member or Associate must be proposed by a Member and seconded by another Member.  Proposers and Seconders shall be Members of not less than three years standing.  Every nomination shall be made on an application form as approved by the General Committee and shall be lodged with the Honorary Secretary.

19 (a) The election of Members and Associates shall be vested solely in the General Committee. 

19 (b) Subject to the General Committee having decided that there are vacancies, Application Forms for membership may be obtained from the Club Office at any time. Once a fully completed Application Form has been received, details of the Applicant shall be entered onto a Schedule that records their name, address and occupation, and the names of the Proposer, Seconder and General Committee Member to whom the Applicant has been introduced. 

19 (c) In advance of each monthly meeting of the General Committee but no more than five working days beforehand, copies of the Schedule shall be sent to all members of the General Committee. 

At the same time, copies of the Schedule and copies of the associated Application Forms shall also be sent to all members of the Membership Sub-Committee. 

By attachment to the agenda at any monthly meeting, details of Applications received after the Schedule has been issued may be included for consideration by the General Committee. 

At the meeting of the General Committee, the Honorary Secretary shall read out the list of Applications on the Schedule and the Committee may discuss any one or more Applications and may pass them for referral to the Membership Sub Committee, with or without comment, or may reject the Application out of hand. 

19 (d) As soon as possible after each monthly meeting of the General Committee and in accordance with Rule 34, the Honorary Secretary shall forthwith inform the Convenor of the Membership Sub-Committee of any changes, additions, comments or deletions that have been applied by the General Committee to the content of the Schedule and shall ensure that all members of the Membership Sub-Committee receive copies of the updated Schedule and any additional associated Application Forms. 

The Membership Sub-Committee shall meet as soon as possible after each General Committee Meeting at which Applications have been considered. The Membership Sub-Committee shall discuss each Application and may either approve the Application or defer it for further investigation and/or consideration. 

19 (e) Following consideration by the Membership Sub-Committee, a copy of the Schedule amended to show only those Applications which have been approved by the Membership Sub-Committee shall forthwith be displayed on a conspicuous part of the Club premises and where practicable, posted in the Members’ section of the Club WebSite for a period of at least fourteen days. 

19 (f) In the event of the Membership Sub-Committee deciding that any Application should be deferred, the reasons for the deferment shall be reported to the next meeting of the General Committee for its final decision on whether or not to allow the deferred Application to be restored into the election process and to be included on that month’s displayed Schedule. Every decision to allow or reject the continued processing of a deferred Application shall be by way of an individual secret ballot at the General Committee using the criteria of one black ball in four for rejection. 

19 (g) At the end of such fourteen-day period, a secret ballot shall take place for election at the next meeting of the General Committee. Eight members of the General Committee (including the Officers) shall be a quorum at the meeting at which such ballot takes place and one black ball in four shall exclude. Any candidate rejected in such ballot cannot be nominated again for election until the expiration of twelve months and if again rejected, shall be ineligible for election. 

19 (h) Application Forms that relate to an entry on a current Schedule may be inspected in the Club Office by any Member or Associate. 

Any Member or Associate wishing to submit comment on any Application may do so in strict confidence either to the Honorary Secretary or to a Flag Officer. Such comments can be written or verbal. The identity of any Member or Associate who has submitted a comment shall not be revealed to any other Officer, Member or Associate without prior written consent having been given. 

Without revealing the identity of the Member or Associate who has submitted a comment, the content thereof shall be reported with full confidentiality to the members of the Sub-Committee in sufficient time to allow it to be reflected in their assessment as they may deem to be appropriate. In these circumstances the Chair of the Sub-Committee may, at his sole discretion and notwithstanding Rule 19(g) above, remove the Application from the Schedule to be considered at the next General Committee meeting so that the Application can be reconsidered by the Sub-Committee at its next meeting.

20. Each new Member and Associate shall be notified of their election and supplied with a copy of the Rules and By-Laws of the Club by the Honorary Secretary.

21. The appropriate Entrance Fee and Subscription must be paid within one month from the date of election, otherwise the election shall be void, unless the delay is justified to the satisfaction of the General Committee.

MEMBERSHIP CARDS

22. All Members and Associates shall carry Membership cards while on the premises of the Club.

ENTRANCE FEES, SUBSCRIPTIONS & CAPITAL SURCHARGES

23.  (a) Entrance Fees

The Annual General Meeting shall fix the amount of the Entrance Fee to be paid by the various categories of Members or Associates and in each case, the amount so fixed shall continue to be the entrance fee for that Category until it shall have been altered by a subsequent Annual General Meeting or by a Special General Meeting called for the purpose of altering it.

(b) Annual Subscriptions

The Annual General Meeting shall fix the amounts of the Annual Subscriptions to be paid by the various categories of Members and Associates and in each case the amount so fixed shall continue to be the Annual Subscription for that Category until it shall have been altered by a subsequent Annual General Meeting or by a Special General Meeting called for the purpose of altering it.

(c) Capital Surcharge

The Annual General Meeting or a Special General Meeting called especially for the purpose may if it is deemed necessary in the interests of the Club impose upon all or any categories of Members or Associates and on such terms as it may decide a capital surcharge in respect of any year.

 (d) Amounts

The proportions of all such entrance fees, subscriptions and Capital Surcharges shall be set out in Schedule Five to these rules and in each case shall relate to the amount of Annual Subscription for an Inport Member for each year as may be determined by the Members in General Meeting.  All proportionate calculations shall be rounded up to the nearest whole pound.

24. The first annual subscription and where applicable the entrance fee, shall be payable on election.

All subsequent annual subscriptions shall be payable in advance on the first day of January in each year as provided in Schedule Five hereto, or in such instalments and with such additional charges thereon as the General Committee may from time to time decide.

UNPAID SUBSCRIPTIONS  

25. Any Member or Associate whose current subscription or the appropriate instalment thereof is unpaid after four weeks from the date on which it is due, shall not use the Club premises or take part in any debate or proceeding of the Club, or vote at any Meeting or take part in any Club race, until the subscription including all balance thereof and all other sums owed to the Club have been paid.  The General Committee may direct that a list of Members and Associates whose subscriptions remain unpaid be posted in the Clubhouse.

The General Committee is under statutory obligation to include in the General Committee minutes a list of the names of Members or Associates whose Annual Subscription is outstanding at each 31 March.

After an opportunity has been given for explanation, such defaulter may at the discretion of the General Committee be removed from the Club Membership or Associateship.

OFFICERS, COMMITTEE AND MANAGEMENT

26. The General Committee of the Club shall consist of a Commodore, a Vice-Commodore, and a Rear-Commodore, who shall be Flag Officers, an Honorary Secretary, an Honorary Treasurer, an Honorary Sailing Secretary and 12 elected members.  No Member may stand for election unless they have been a Member for at least three years.  The Flag Officers, the Honorary Secretary, the Honorary Treasurer, and the Honorary Sailing Secretary shall be elected at each Annual General Meeting by the general body of Members and shall hold office until the next succeeding Annual General Meeting.  The twelve elected members of the General Committee shall also be elected at each Annual General Meeting and shall retire by rota as follows: Each of the twelve shall be elected initially to serve for a period of two years, subject to what is provided below.

At each Annual General Meeting, each of the six members who had served but who did not retire in the previous year shall retire, and four of their number shall be eligible for re-election.  The two members having the longest continuous service shall not be eligible for
re-election for the next two years.  In the event of their being less than six who did not retire by rota in the previous year (either from resignation, early retirement, promotion to Officer, or whatever) the number shall be made up to six, by adding the other member or members with the longest continuous service at that time.  Continuous service shall include previous service as an Officer.  In the event of equal seniority and a failure to reach agreement amongst those concerned, the issue shall be decided by lot.  The election to fill vacancies in the number of elected members of General Committee shall be by ballot.  In this ballot the votes of any Member who has not voted for the same number of candidates as there are vacancies shall not be taken into consideration.

Flag Officers, the Honorary Secretary, and the Honorary Treasurer shall be ex-Officio members of all Sub-Committees.

27. The name of each candidate for election to the General Committee together with the names of their Proposer and seconder, shall be given to the Honorary Secretary in writing and shall be posted on the Club notice-board at least seven days before the Annual General Meeting.  The notice calling the Annual General Meeting shall contain a list of the existing General Committee, with the dates at which its members retire and a note of their attendances during the past two years.  In the case of any vacancy occurring in the General Committee, the General Committee may at its discretion co-opt a successor until the next Annual General Meeting.  The number of successors so co-opted in any year shall not exceed one third of the members duly elected at an Annual General Meeting.

28. The General Committee shall meet once a month and at such other times as may be determined for the conduct of current business and the management of the Club.  At such meetings eight shall form a quorum and the Commodore, Vice-Commodore, or
Rear-Commodore shall preside, or in their absence a chairman shall be appointed by the members of the General Committee then present.  The General Committee shall have control of the finances of the Club and power to engage, control and dismiss Club employees, to fix the prices of refreshments and to have such administrative and financial powers as may be necessary to achieve properly the object of the Club in accordance with these Rules and with the provisions of any relevant statutory requirements.  They may appoint sub-committees, not necessarily composed of members of the General Committee.  Such Sub-committees shall periodically report their proceedings to the General Committee and shall conduct their business in accordance with the directions of the General Committee and subject to the approval of the General Committee shall have the power to co-opt members.  Subject to the approval of the General Committee, appointments to Sub-Committees may include Associates.

The vote of the majority shall decide all questions, except as provided by Rule 19, and where there is an equality of votes the Chairman shall have a casting vote in addition to their own.

GENERAL MEETINGS

29. The Annual General Meeting of the Club shall be held in the month of November in each year, on such date as the General Committee shall decide, to receive the Annual Report and Financial Statement, to elect the Flag Officers, the Honorary Secretary, the Honorary Treasurer, the Honorary Sailing Secretary and the elected members of the General Committee, to appoint Auditors and to transact such other business of the Club as may be regularly brought before it.  A Special General Meeting may be held at such times as the General Committee considers necessary for the purpose of transacting the business put before it.  The Honorary Secretary shall at any time, on receiving a requisition signed by at least fifteen Members, summon a Special General Meeting of the Club.  At all Annual General Meetings and Special General Meetings fifteen shall form a quorum.  The Senior Flag Officer present shall take the chair at all such meetings of the Club.  In the event of all Flag Officers being absent, the Members present shall elect one of their number to take the chair.  The vote of the majority shall decide all questions, except as provided by Rule 45, and where there is an equality of votes the Chairman shall have an additional casting vote.

NOTICE OF GENERAL MEETINGS

30. Notice of each Annual General Meeting or Special General Meeting of the Club shall be sent to each Inport, Honorary, Senior and Life Member at least fourteen days before the meeting and shall state the business to be transacted thereat.

HONORARY SECRETARY

31. The Honorary Secretary shall keep a Register of Members, Minutes of proceedings of the General Committee and of Annual General Meetings and Special General Meetings and other records of the Club.  All correspondence must be laid before the General Committee and any business requiring an immediate decision shall be dealt with in consultation with the Flag Officers.  Decisions so made shall be reported at the next meeting of the General Committee.

HONORARY TREASURER

32. The Honorary Treasurer shall keep correct accounts and books showing the financial affairs and receipts and disbursements of the Club.  A report shall be made on the state of the Club’s finances at each monthly meeting of the General Committee.  At the Annual General Meeting of the Club a Statement of Accounts and Balance Sheet shall be submitted, properly audited by a qualified Auditor appointed at the previous Annual General Meeting.  The date of the end of the financial year of the Club shall be the thirty-first day of August in each calendar year.

HONORARY SAILING SECRETARY & SAILING SUB-COMMITTEE

33. The General Committee at its first meeting in each year shall appoint eight Members and/or Associates of the Club to act as a Sailing Sub-Committee, of which three members shall form a quorum.  The Honorary Sailing Secretary shall be an ex-Officio member and the Convenor of the Sailing Sub-Committee.  All correspondence, notices and matters pertaining to sailing - local or otherwise - must be passed to the Honorary Sailing Secretary to be dealt with by the Sailing Sub-Committee.  The Sailing Sub-Committee shall arrange the season's programme of races and cruises with appropriate prizes and submit these to the General Committee.  The Sailing Sub-Committee shall deal with all matters connected with the setting of courses, laying of marks, nomination of battery officers, repairs and maintenance of the battery and all sailing equipment, including Club boats and gear and shall hear all protests in accordance with the Sailing Rules of the Club.  Subject to the approval of the General Committee, the Sailing Sub-Committee shall have power to co-opt members who may include Associates and to form further Sub-Committees to deal with special matters or events.

MEMBERSHIP SUB-COMMITTEE  

34. The General Committee at its first meeting in each Club year shall appoint not fewer than six Members to act as the Membership Sub-Committee together with the Flag Officers, the Honorary Secretary and the Honorary Treasurer.  The appointed members of the Sub-Committee shall include Members who have previously served as Flag Officers and may include two or more Members who currently serve, or who have previously served on the General Committee.  In either case, a nominated Member must have achieved at least two full Club years of service on the General Committee.  It shall nominate a Convenor for the Sub-Committee.

Whenever meetings are convened, five shall form a quorum.

The Membership Sub-Committee shall have the following duties:

(a) To meet at least two times per annum and make recommendations to the General Committee including a report to as to the current state of membership in each Category of membership.

(b) Apart from convened meetings under (a) above, at any time when Applications have been received and as soon as they have been recorded on the monthly Schedule of Applications with copies issued to each member of the
Sub-Committee, the Honorary Secretary shall through the auspices of the Convenor request that at least five members of the Sub-Committee meet to consider each Application on its merits together with any documentation or verbally submitted comment that has been provided.  They shall inform themselves on the merits of each Application and shall mark approval or otherwise on each application for the consideration of the General Committee in accordance with Rule 19.

SAILING RULES

35. The Sailing Rules of the Club shall be the Racing Rules of Sailing, subject to such Sailing Rules, Instructions and Conditions as may be made by the Sailing Sub-Committee from time to time in accordance with the Racing Rules of Sailing.

LIABILITY

36. Members and Associates of the Club, their guests and visitors may use the Club premises, and any other facilities of the Club, but do so entirely at their own risk and thereby impliedly accept that:

(a) The club will not accept any liability for any damage to or loss of property belonging to Members and Associates, their guests or visitors to the Club.

(b) The Club will not accept any liability for personal injury arising out of the use of the Club premises, and any other facilities of the Club, or out of participation in any race organised by the Club, whether sustained by Members and Associates, their guests or visitors, or caused by the Members and Associates, their guests or visitors, whether or not such damage or injury could have been attributed to or was occasioned by the neglect, default or negligence of any of the Officers, Committee or servants of the Club.

(c) Before inviting any guests or visitors onto the Club premises or to participate in events organised by the Club, Members and Associates will draw their attention to this Rule.

YACHT REGISTER

37. Yachts belonging to the Members and Associates of the Club shall be registered in a book kept for that purpose by the Honorary Sailing Secretary

DAY VISITORS

38. Any person may be introduced to the Club by a Member or an Associate as a visitor for the day on not more than six occasions in any period of twelve months in addition to the occasions on which that person may be introduced as a visitor under
Rule 39.

SAILING VISITORS

39. In addition to the six days specified in Rule 38, any person may be introduced by the General Committee or Sailing Sub-Committee acting through any Flag Officer, or the Honorary Secretary, or the Honorary Sailing Secretary, or by any Member or Associate as a visitor to the Club for any number of days not exceeding 14 in any period of 12 months on any occasion when that person is attending a regatta, race or series of races, held, starting or finishing at the Club or when that person is cruising in the Belfast Lough area on board a yacht from a home port outside Northern Ireland.

RESPONSIBILITY FOR GUESTS

40. The guest of a Member or Associate shall not be admitted to the Club premises except in the company of a Member or Associate.  The Member or Associate shall immediately on admission of the guest to the Club premises enter their own name and address and the name and address of the guest in a book kept for that purpose, and which shall show the date of each visit.  A Member or Associate shall be responsible for the guest strictly observing the Rules of the Club and for the conduct of the guest whilst on the Club premises and for any liability arising therefrom.  The Member or Associate shall not leave the Club premises before the guest and a guest of a Member or Associate shall not be supplied with intoxicating liquor in the Club premises unless upon the invitation and in the company of the Member or Associate.  Guests under the age of 10 years may not remain on any part of the Club's premises after 8.00 p.m.

RESIGNATIONS

41. A Member or Associate wishing to resign from the Club shall give notice in writing to the Honorary Secretary before the
first day of January and in default shall be liable for the current year's subscription.

CLUB PROPERTY

42. Club property must not be taken from the Club premises except as provided in the Club By-Laws.  Any Member or Associate damaging or destroying any property of the Club, by accident or otherwise, shall promptly make-up the loss if required by the General Committee.  If the loss be caused by a visitor, the introducing Member or Associate shall likewise make it good.

SUGGESTIONS AND COMPLAINTS

43. Suggestions or complaints shall be made in writing to the Honorary Secretary, who shall place them before the General Committee.

CONDUCT

44. (a) In the event of any Member or Associate refusing or neglecting to comply with any rule or By-Law of the Club, or in the event of any such member or Associate conducting himself or herself either in or out of the Club so as to injure or discredit the character of the Club, the Flag Officers of the Club, after a thorough examination shall have the power to suspend that Member or Associate until the next meeting of the General Committee.  At this meeting the Member or Associate concerned shall have the right to be present to explain their conduct, and the General Committee shall have the right of decision to suspend or expel the Member or Associate.

(b) In the event of the General Committee deciding that the Member or Associate should be suspended or expelled, that decision shall be transmitted to the Member or Associate in writing within one week of the decision.  The Member or Associate shall have four weeks (from the date of notice of the General Committee’s decision) within which to lodge an appeal in writing against that decision.  Such appeal shall be heard by a panel convened by the most recent past Vice-Commodore, or if that person is a member of the General Committee or is unavailable, then by their predecessor and shall consist of three of the most recent past Flag Officers (other than the past Flag Officer convening the panel) and three of the most recent past members of the General Committee (who are not past Flag Officers).  The appeal shall be heard within two weeks of its receipt and the recommendation of the appeal panel shall be reported to the General Committee in writing, within one week of the hearing.

Whilst the General Committee will retain the final decision-making power it will not, without due cause recorded in the minutes of the relevant meeting, set aside the recommendations of the Appeal Panel.

(c) If, having followed the procedures outlined in (a) and (b) of this Rule the General Committee considers it expedient that the Member or Associate should resign, the option of doing so will be available to the Member or Associate for a period of seven days following written notification of the availability of such option, and should they fail to do so in that time, they shall be expelled from the Club.  On such expulsion the Member or Associate concerned shall forfeit all rights or claims upon the Club or its property.

(d) A Member or Associate expelled shall become persona non grata and shall have no right to a refund of any entrance fee or subscription already paid and shall continue to be liable for any debt due to the Club.

(e) A member suspended under this Rule shall not be eligible for nomination for election to the General Committee for a period of three years from the completion of their period of suspension.

ALTERATION OF RULES

45. The Rules of the Club may be altered, rescinded or added to at the Annual General Meeting or a Special General Meeting convened for the purpose.  Any proposal for such alteration, recision or addition may be made by the General Committee or by any fifteen or more Members, who shall give at least thirty days written notice thereof to the Honorary Secretary.  At the Annual General Meeting or the Special General Meeting, such proposal shall be effective and stand as part of the Rules of the Club if seconded and if not less than the proportion of three to two of the Members vote in favour of the alteration, recision or addition.  The notice of any meeting at which any alteration, recision or addition is to be considered must state clearly the proposed alteration, recision or addition.  The content of all alterations to the Rules, By-Laws and Schedules shall be minuted in full in the minutes of such Annual General Meeting or Special General Meeting.

ALTERATION OF BY-LAWS

46. The General Committee may make such alterations, recisions, or additions to the By-Laws of the Club as are consistent with the Rules of the Club.  Any such alteration, recision or addition shall be submitted to the next Annual General Meeting for confirmation and unless confirmed shall thereupon cease to have effect.

CHARGES

47. A tariff of charges for private use of rooms in the Clubhouse and for refreshments shall be arranged from time to time by the General Committee.  Every Member and Associate shall before leaving the Club pay for all charges incurred, whether on their own account or for a visitor.  A Member or Associate shall discharge any other account as may be issued by the Club office not later than seven days from the receipt of the same.

NAMES AND ADDRESSES

48. Each Member and Associate shall notify the Honorary Secretary of any change in their address and any notice posted to the last known address of such Member or Associate shall be deemed to be good notice and to have been received by them in the normal course of post.

An alphabetical list by Category of the names and addresses of every official, member and Associate of the Club shall be kept on the premises of the Club.

RECOVERY OF DEBTS

49. The Honorary Treasurer for the time being shall be authorised to sue on behalf of the Club when directed by the General Committee so to do, and the Minutes of the meeting at which such direction shall be given shall when confirmed be evidence of such authority.

INTOXICATING LIQUOR

50. No member of the General Committee and no manager or servant employed by the Club shall have any personal interest in the supply of intoxicating liquors therein or in the profits arising from such supply.

No person shall be paid at the expense of the Club any commission, percentage or similar payment on or with reference to purchases of intoxicating liquor by the Club.

No persons shall directly or indirectly derive any pecuniary benefit from the supply of intoxicating liquor by or on behalf of the Club, or Members or guests apart from any benefit accruing to the Club as a whole.

The hours during which intoxicating liquor may be supplied on the Club premises are as set out in Schedule Two to these Rules and a copy of that Schedule printed in plain type shall be exhibited in a conspicuous part of the Club premises.

The hours during which intoxicating liquor may be supplied on the Club premises may be extended by the General Committee on not more in any year than fifty-two occasions duly authorised by the Sub-Divisional Commander for the Police Sub-Division in which the Club premises are situated.

Intoxicating liquor shall not be supplied:-

(a) to persons who are not Members or Associates of the Club for consumption outside the premises of the Club.

(b) to Members or Associates of the Club for consumption outside the Club except where the liquor is supplied in such quantities and during such hours, being hours within the hours specified in the fourth paragraph of this rule and on such days as the Sub-Divisional Commander for the Police Sub-Division in which the Club premises are situated may authorise in writing.

(c) to any person under the age of eighteen years.

GRATUITIES

51. No Member, Associate or visitor shall give any gratuity, upon any pretext whatsoever, to any person on the Club premises, but may through the Honorary Secretary, contribute to a fund for the benefit of the staff, such fund being disbursed as agreed by the General Committee.

INTERPRETATION OF RULES AND BY-LAWS

52. In the Rules and By-Laws of the Club, unless the context otherwise requires, the masculine shall include the feminine, the singular the plural and the plural the singular.

The General Committee's interpretation of any doubtful part of the Rules or By-Laws shall be binding on every Member or Associate until set aside by a General Meeting.

CLUB PROPERTY AND TRUSTEES

53. The property and effects of the Club shall be vested in Trustees in trust for the Members for the time being.

The Trustees (of whom there shall be not less than three) shall be selected by a General Meeting of the Club and, on a vacancy occurring among the Trustees, a new Trustee shall be appointed by the General Committee, such selection to be confirmed at the next Annual General Meeting.  The Trustees shall remain in office until death or resignation, or until a General Meeting shall think proper to remove them or any of them.


Guests

Royal Ulster Yacht Club welcomes guests at any time but the following rules apply.

  • All guests must be introduced to the Club by a member or associate who must remain in the company of their guests throughout their stay and is responsible for their conduct. A Visitors' Book is placed on the table in the entrance hall for use by members.
  • No guest may be introduced to the Club more than six times in any twelve month period. There is no restriction on the number of guests that a member or associate may introduce at any one time but the permission of the Honorary Secretary is required for more than six guests at any one time.
  • In addition to the above guests competing in a Club sailing event may be introduced a further fourteen times in any twelve month period.
  • Members of other sailing clubs visiting Belfast Lough are always welcome to visit the Club and arrangements may be made by contacting the Club office either in writing or by telephone.

Young Members and Guests

Members, Associates and guests under 18 years of age using the Main Bar, Stranger's Room or Dining Room must:

  • Be in the company of a Member or Associate over 18
  • Be seated away from the Bar
  • Leave the Club by 9pm (8pm if under 10), unless dining, attending a Club function, a private function, or visiting the Club after taking part in Club racing events

Members or guests under 18 are not allowed in the Back Bar at any time.

Members, Associates, or guests under 18 must be accompanied by a Member or Associate when using the Billiard Room.

All children under 12 on the premises or in the Club Grounds must be under the direct and personal supervision of a Member, Associate or guest at all times.

Dress Code

Members are expected to at all times dress and conduct themselves in an appropriate manner. However, the following is provided to indicate a minimum standard of dress that should be adhered to at all times.

  • The Dress Code throughout the clubhouse at all times is smart casual.
  • Smart casual excludes, for gentlemen, shirts or t-shirts without collars, rugby shirts or other similar sporting attire.
  • Footware such as trainers, beach wear, or sports clothing such as baggy sorts are also excluded.
  • Smart casual for ladies should avoid similarly inappropriate dress.
  • Smart denim is permitted in the clubhouse at all times, but this excludes working jeans or denim with holes or fraying.
  • On Thursday sailing and other sporting events more casual dress is acceptable.

Electronic Cigarettes

The General Committee has considered the use of electronic cigarette substitutes in Royal Ulster Yacht Club.

While it is accepted that the use of these devices can be of considerable benefit to users giving up smoking and may not be harmful to the users or people nearby, the Committee was concerned that members may misinterpret their use or find them offensive.

For this reason the following policy has been formulated:

  1. Electronic cigarette substitutes shall not be permitted in the Dining Room
  2. Electronic cigarette substitutes may be used discreetly elsewhere in the Club
  3. Members and guests using these devices shall take care to avoid causing concern or offense to others in the Club.

Members shall observe this policy at all times. Failure to do so may result in them being asked to leave the premises.

Gratuities

Gratuities to staff are not permitted but the Club maintains a fund for the benefit of staff, and members and guests are free to contribute to this at any time through the Honorary Treasurer, Honorary Secretary, or Club Manager.

Photographs

The taking of photographs within the Club premises is not permitted without prior permission. In addition, no photographs may be used in any publication without permission being granted. Requests for approval for the taking of photographs, or for publication should be made in writing to the Honorary Secretary.